Privacy Policy

Intel Medica LLC ("IntelMedica," "we," "our," or "us"), a Wyoming-registered limited liability company, operates this marketing website at intelmedica.ai (the "Site"). This privacy policy ("Policy") explains what we collect through the Site, how we use it, the lawful bases on which we rely, and the choices and rights you have.

This Policy covers the marketing website only. Our products (Doc Assist AI, RN Scribe, Open Medical Skills, OpenMedica, and others) are separate services with their own privacy notices and, where applicable, separate Business Associate Agreements (BAAs) and Data Processing Agreements (DPAs). If you are evaluating one of those products, ask us for the product-specific notice.

Our sister company, SECSOLS LLC, is a separate legal entity with its own privacy practices and is not governed by this Policy.

Our products are research tools. They are not medical devices and are not intended for clinical decision-making.

The table below summarises the categories of personal data we collect through the Site, the source, the purpose, the lawful basis under GDPR Article 6 (where applicable), the retention period, and the recipients.

We use the information we collect to:

• Respond to your demo request and follow up about IntelMedica products
• Improve the Site (which pages people read, where the Site is slow, what is broken)
• Detect, prevent, and respond to fraud, abuse, and security incidents
• Comply with legal obligations and respond to lawful requests

We do not use the information you submit to train AI models. Product-side training data, where it exists, is governed by separate product privacy notices and contracts.

We do not engage in automated decision-making (including profiling) that produces legal effects concerning you or similarly significantly affects you.

A cookie is a small text file stored on your device by your browser. We classify the cookies and similar technologies we use as follows.

Consent: in jurisdictions where consent is required for non-essential cookies (including the EU/UK/EEA under the ePrivacy Directive and PECR), non-essential cookies are not set until you provide consent via our cookie banner. You can withdraw consent at any time by clearing the cookie or revisiting the banner controls.

Do Not Track (DNT) signals: most current analytics providers do not act on DNT signals, and we do not currently make automatic adjustments based on DNT headers. We honour California "Global Privacy Control" (GPC) signals as a valid request to opt out of sale/sharing where applicable. We are evaluating privacy-respecting analytics alternatives, and this Policy will be updated if our handling changes.

We do not sell your information. We share limited information only with the service providers (subprocessors) who help us run the Site, under written contract that requires confidentiality, security, and processing only on our documented instructions.

We may also disclose information when required by law, valid legal process, or to protect the rights, property, or safety of IntelMedica, our users, or the public.

If IntelMedica is involved in a merger, acquisition, reorganization, or sale of assets, your information may transfer to the successor entity, subject to this Policy or an equivalent successor policy. We will provide notice of such a transfer to the extent required by law.

We do not retain personal data for longer than necessary for the purposes for which it was collected, save where a longer retention period is required or permitted by law.

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, the EU General Data Protection Regulation 2016/679 (and equivalent UK / Swiss frameworks) applies to processing of your personal data through this Site. IntelMedica acts as the data controller for that processing.

If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, "CCPA/CPRA"), provides you with rights regarding your personal information. The categories below follow the statutory categories under California Civil Code § 1798.140.

Under California Civil Code § 1798.83, California residents may request from businesses with which they have an established relationship a list of personal information disclosed to third parties for those third parties' direct marketing purposes during the preceding calendar year, and the names and addresses of those third parties.

IntelMedica does not disclose personal information to third parties for the third parties' direct marketing purposes. A "Shine the Light" request directed to us will return a no-disclosure response. Send any request to hello@intelmedica.ai.

We do not offer financial incentives, price differences, or service-level differences in exchange for the collection, retention, sale, or sharing of personal information.

We honor data subject rights granted under the following regional frameworks. In each jurisdiction, processing through this Site is generally based on consent and/or legitimate interests, and cross-border transfers from those jurisdictions to the United States rely on legally permissible mechanisms (Standard Contractual Clauses with subprocessors, written controller–processor agreements, and where required, transfer impact assessments).

Residents of these jurisdictions have rights including access, correction, erasure, objection or restriction of specific processing activities, withdrawal of consent (where processing relies on it), and the right to lodge a complaint with the relevant authority. Direct requests to hello@intelmedica.ai with "Privacy Request" in the subject line.

Where a regulator-approved transfer mechanism is not available for a specific case, we will work with you to find an acceptable alternative before processing.

IntelMedica is based in the United States and hosts the Site on Cloudflare's global edge network. Depending on your location, your data may be processed in the United States, the European Union, the United Kingdom, the Asia-Pacific region, or other countries where our subprocessors operate edge infrastructure.

• EU/UK/EEA → United States: we rely on Standard Contractual Clauses (SCCs) under Article 46 GDPR (and the UK Addendum to the EU SCCs / UK IDTA), supplemented where applicable by the EU–US Data Privacy Framework (DPF) and UK Extension where the recipient is certified.
• Middle East → United States: case-by-case mechanisms per jurisdiction, as outlined in section 11 (typically appropriate safeguards plus explicit consent where required).
• Other jurisdictions: we rely on adequacy decisions where they exist and on contractual safeguards otherwise.

Where required, we conduct Transfer Impact Assessments (TIAs) for high-risk transfers, considering the legal context of the recipient country and any supplementary technical and organisational measures applied. Contact hello@intelmedica.ai for a copy of the relevant safeguards.

The Site is directed to professional audiences and is not intended for children. We do not knowingly collect personal information from children below the applicable digital age of consent in the user's jurisdiction.

• United States (COPPA): not directed at children under 13; we do not knowingly collect data from children under 13.
• EU/UK/EEA: the digital age of consent under GDPR Art. 8 ranges from 13 to 16 depending on Member State law (e.g., 16 in Germany, the Netherlands, France, Hungary; 14 in Italy, Austria, Spain; 13 where set, including the UK and Belgium). We do not knowingly process the personal data of children below the applicable threshold without the authorisation of a holder of parental responsibility.
• Middle East: requirements vary by jurisdiction; we apply local minimum-age standards per the applicable PDPL.

If you believe a child has submitted information through this Site, contact hello@intelmedica.ai and we will delete it within 24–72 hours of confirmation.

We implement appropriate technical and organisational measures to protect personal data against unauthorised or unlawful processing and against accidental loss, destruction, damage, alteration, or disclosure.

No system is perfectly secure. We continually evaluate and improve our controls.

We do not retain personal data for longer than is reasonably necessary for the purposes disclosed in this Policy or required by law. Where data is no longer necessary, we delete or anonymise it according to the schedule in section 6.

We link to third-party sites, including HuggingFace (for our open datasets), blog.intelmedica.ai, GitHub, and others. Those sites have their own privacy policies; this Policy does not apply to them. When you click through to a third-party site, you are subject to their terms.

Our open datasets are distributed on HuggingFace under CC-BY-NC-4.0 with manual gating (gated="manual"). Dataset access requests are handled at huggingface.co, not on this Site.

We may update this Policy from time to time. The "Effective date" at the top reflects the most recent version.

• Material changes: we will provide at least 30 days' advance notice via a prominent banner on the Site and, where we have your email and the change affects you, by direct email to demo-form contacts before the change takes effect.
• Non-material changes: posted with a revised "Effective date".
• Version history: available on request to hello@intelmedica.ai.

Email is preferred for routine privacy requests. Governing law: this Policy is governed by the laws of the State of Wyoming, without regard to conflict-of-laws principles, except where mandatory local data-protection law of your jurisdiction applies.